Certified Mail Envelopes are approved by the U.S. Postal Service to send USPS Certified Mail. Each envelope includes a proof of mailing manifest, in-route letter tracking and final Electronic Return Receipt ERR™ that provides USPS proof of letter delivery confirmation.

No forms or stickers are used in our automation.

Look at the benefits:
• Eliminates old-fashioned Green Card Return Receipt cost of $2.35
• Each Certified Mail Envelope includes Electronic Return Receipt ERR™
• Free web software to address, track and print all USPS forms and reports
• 7-Year data warehouse to store compliance mailing history at no charge
• Address letters fast and easy.  Import CSV or Excel batch files for automated processing
• Track your letter ‘in-route’ and print USPS delivery confirmations
• Prints on regular white paper from any printer in your home or office
• Includes all USPS bar codes and electronic tracking information
• Skip the trip to the Post Office
• No forms or labels to fill out by hand
• No software to buy or install
• No monthly fees or contracts
• Now available with prepaid Certified Mail Postage Stamps

This is How It Works
Log into our website to address your letter or upload an Excel address list.  Our automation prints all the USPS Certified Mail bar codes and tracking information for each letter. We call this the Address Sheet. We also print the paperwork required by USPS for acceptance including the postage statement.

Slide the Address Sheet into our special Certified Mail Envelope with your letter then add postage (stamps, meter strips).

Finally drop the letter into the USPS Mail stream.

How to Track Your Certified Mail
Our automated tracking provides USPS mail manifest reports, ’in-route’ letter tracking and final USPS delivery confirmation. You can print Electronic Return Receipts or USPS Certified Mail Signatures for each letter.  Approved by the U.S. Postal Service (USPS).

Scalable USPS Certified Mail Automation
Send 1 letter or 100,000 letters as needed.  No forms or peel and stick labels are used.  Our Certified Mail Envelopes are USPS approved and include Electronic Return Receipt delivery confirmation authored by the United States Postal Service.

You can purchase Certified Mail Envelopes as needed.  Our process can be automated and supports CSV and Excel file processing.  No more forms, or peel and stick labels.  No software to purchase or maintain.  Certified Mail Envelopes with Electronic Return Receipt will save you time and money!

No written forms or labels are used.  Log into our web site to address and print USPS Certified Mail article numbers and barcodes.  You print your address page on your local printer using plain white paper.  Insert this address page into our special window Certified Mail Envelope.  Just add your letter pages, apply the correct postage and drop it in the mailbox.

No written forms or labels are used in our patented process.  Each envelope includes “in-route” letter tracking and Electronic Return Receipt – ERR™ to save you money.  We support USPS Certified Mail Return Receipt Requested that provides ERR – Electronic Return Receipt & Signatures returned to you in PDF file format.

Save time and money with our certified mail automation.  Outsource your mailing through our regional print network to provide same day printing and mail entry of your compliance letters and variable letter data. Our regional printing and mailing service providers are experienced in USPS Certified Mail transactional data processing and mailing requirements. Our certified mail printers can automate USPS Certified Mail including ’HIPAA’ compliant regulations and high volume business and commercial mailings.

The US Postal Board of Governors approves all USPS Postal Rates for sending USPS Certified Mail.  The cost to send a 1-ounce USPS Certified Mail letter with Return Receipt (green card) is $5.75.  A new Certified Mail rate increase was effective Sunday January 22, 2012.  Fees for First Class and Certified Mail rates and service fees were increased.

Three costs make up the current USPS Certified Mail rates:

1.  First-Class Postage $0.45 (this is a letter size envelope, up to 1 oz in weight)
2.  Certified Mail Fee $2.95
3.  Return Receipt (Green Card) $2.35 or Return Receipt Electronic $1.15

Total Cost per Letter $5.75 if using old fashioned Green Cards or $4.55 if Return Receipt Electronic Signature is used.

How to Reduce USPS Certified Mail Costs?

You can reduce the costs of Certified Mail by using web sites like Certified Mail Envelopes that include Electronic Return Receipt and provide proof of mailing, tracking and proof of delivery for each letter.  Other web sites like Send Certified Mail allow you to upload your letter in PDF file Word document and they ‘print and mail’ your letter the same business day.  Today people are looking for easier ways to send USPS Certified Mail and eliminate forms, labels, monthly fees, long term contracts and expensive Pitney Bowes equipment leases.

Imagine no more labels,  forms  or trips to the Post Office!

Sign-up for a  Certified Mail Envelopes free trial (no credit card is needed). During the free trial you will still pay for ($2.95 + $0.45), but you can save the $2.35 green card return receipt fee.  See how fast and easy it can be to address and send USPS Certified Mail.  Certified Mail Envelopes provides the USPS approved Envelopes with free online web access to address, track and print your mailings.  You log i to the web site to print USPS delivery reports and can access your account 24/7.  Your online web account stores all your Electronic Return Receipts safely for 7 years automatically.  USPS has pre-approved Certified Mail Envelopes so the process is fast and easy to use.  No monthly fees or hidden costs.  Just pay as you mail!

Use the Free Trial Sign-Up now to get started.  We will send you a start-up kit including 2 free envelopes.

Follow this link: http://www.certified-mail-envelopes.com/free-trial/

To see the Electronic Return Receipt – ERR. http://www.certified-mail-envelopes.com/electronic-return-receipt-for-usps-certified-mail/

The service includes the USPS SCAN Form 5630 or mail manifest form USPS PS-3800 to provide legal proof of acceptance into the United States Postal Service letter stream.  You also get in-route letter and delivery tracking plus the final USPS delivery confirmation by email.  The Return Receipt Electronic is provided as a PDF file for each letter you mail.  Today many mailers use the electronic return receipt to replace the old-fashioned green cards return receipts.

You get proof with Certified Mail Envelopes. Proof of Mailing and Proof of Delivery from the United States Postal Service (USPS).

Our Certified Mail Envelopes are available in three sizes, #10 business envelope, 6 X 9″ Booklet and a large 9 X 12″ Flat sized envelope all approved by USPS.  We provide online web access to address and print Intelligent Mail Barcode (IMB) and the Certified Mail bar codes with tracking information.  Electronic Return Receipt to show proof of delivery are included with each mailing,  plus ‘in-route’ letter tracking and the final delivery confirmation for each letter. You can even download a PDF of the Return Receipt Signature if needed.  You may track each letter ‘in-route’ to insure delivery. No labels or stickers are used in this automation process. Just log in to the website to address then print an address sheet with tracking bar codes.  Slide the address sheet into the window envelope that has been USPS approved for  Certified Mail Envelope with your letters, apply USPS postage and drop the envelope into the USPS mail stream.  It’s that fast and easy.

Other USPS Postal Rates:

• Letters – first ounce $0.45
• Large flat envelopes – 1 Oz.  $0.90
• Large flat envelopes – 2 Oz.  $1.10
• Large flat envelopes –  3 Oz. $1.30
• Large flat envelopes –  4 Oz. $1.50

• Additional ounce-  $0.20

Mailers may use Forever Stamps to help ease the transition during price changes. Forever Stamps do not have a denomination and will be honored for First Class Mail whenever they are used for a one-ounce letter mailing.

USPS Certified Mail Return Receipt Requested service can be purchased before or after your mailing.  The old-fashioned green card Return Receipt now cost $2.35  as of January 22, 2012.

This displays whom signed or accepted the letter, the date of letter delivery, and addressee’s address.  Return Receipt Signature service costs $1.15 purchased at the time of mailing. This information displays whom signed or accepted the letter, the date of letter delivery and addressee’s address

USPS Certified Mail Signature After Mailing
Return Receipt Electronic Signature After Mailing cost $4.75 and can be purchased after mailing. The PDF report is a scanned image that displays whom signed or accepted the letter, the date of letter delivery and addressee’s address.

For additional information call Certified Mail Envelopes 800-406-1792.

Related USPS Certified Mail Rate News
•  2011 USPS Certified Mail Postal Rates

The United States Postal Regulatory Commission revised and approved new 2012 USPS Certified Mail Rates  that became effective January 22, 2012.

Last year the United States Postal Service was seeking permission to increase Postal Rates in 2011.  The increase represented an average of 5.6 percent to offset the USPS losses in recent years. The Direct Marketing Association (DMA) and other businesses were concerned what impact the 2011 rate hike would have on business and became very vocal about the proposal. The Postal Regulatory Commission reached a unanimous vote declining the USPS rate increase in 2011. The reason for the decline was the lack of a solid feasible business plan for “overcoming the fundamental quandary USPS faces.” The Commission concluded the current budget problems and a number of rate cutting measures needed to be taken by USPS first.

The USPS Certified Mail Special Service rates and First Class postage rates increased the cost of sending Certified Mail with green cards to $5.75.  USPS Certified Mail letters cost is made up from three postage fees. The new 2012 Certified Mail Special Service fee costs $2.95.  Second, the Return Receipt service is available in two options.  The old fashioned green card price costs $2.35 for each letter, or the Return Receipt Electronic service can be used and costs $1.15 in place of the green card.  The third and final postage fee that makes up a USPS Certified Mail letter is First Class postage.  The one-ounce rate increased to $0.45.

USPS Mail Service	Old Cost	January 22 2012 Increase	New 2012 Rate
Certified Mail	$ 2.85	+ $0.10	$ 2.95
Green Card Return Receipt	$ 2.30	+ $0.05	$ 2.35
Return Receipt Electronic (PDF)	$ 1.15*	+ $0.00	$ 1.15*
First Class Postage	$ 0.44	+- $0.01	$ 0.45
Cost using Green Card	$5.59 or $4.44 with RRE*		$ 5.75 or $4.55 with RRE*
Certificate of Mailing Firm mailing books First 1,000 pieces Each additional 1,000	$1.10	+ $0.05	$ 1.15 each $ 0.44 each $ 6.70 $ 0.80 per 000

How Can I Reduce USPS Certified Mail Costs? You can reduce the costs to send USPS Certified Mail by using the Electronic Return Receipt – ERR in place of the old fashioned green card Return Receipt.  The Return Receipt Electronic provides the final delivery confirmation signature from USPS when your letter is delivered. This reduces the total cost of each letter from $5.75 to $4.60.  It is a true $1.15 cent postage savings per letter not to mention the time savings.  Certified Mail Envelopes includes Electronic Return Receipt with proof of mailing, in-route tracking and proof of each letters delivery with each Certified Mail Envelope.  This eliminates those forms or peel and stick labels.  Just address your letter online and print the cover page on your local printer. Slide the address cover page into the envelope add postage and mail.  It’s fast and easy.  No more labels, or forms to fill out.  No more green cards – and you can mail your letter from any mail box.

No more trips to the Post Office.

Current Certified Mail Envelope Costs

1.  First-Class Postage $0.45  (this is a letter size envelope, up to 1 oz in weight)
2.  Certified Mail Fee $2.95
3.  Electronic Return Receipt is included with USPS Certified Mail Envelope $1.55

The Total Cost per Letter $4.95   (Includes all postage costs, envelope and use of our online web site to print each address page.)

You can try the service by signing up for the free trial.  No credit card is needed. You still need to add postage ($2.95 + $0.45), but you can save the cost of the $2.35 green card return receipt fee.  This free trial allows you to see how the Electronic Return Receipt works.  You get setup with a web based login to address, print address sheets, track and report each mailing. You have access 24/7 and they file and store each Electronic Return Receipts for 7 years automatically.  USPS has approved Certified Mail Envelopes so the process is fast and easy to use.  No monthly fees or hidden costs.  All you need to do is add postage.

Free Trial Evaluation:  Get 2 Certified Mail Envelopes with Electronic Return Receipt
   Certified Mail Envelopes Free Trial:   http://www.certified-mail-envelopes.com/usps-free-trial-set-up/

Follow this link to read more about the Electronic Return Receipt – ERR.
http://www.certified-mail-envelopes.com/electronic-return-receipt-for-usps-certified-mail/

Last year, in 2011 USPS Certified Mail Postal Rate Increases included the After Mailing cost to purchase the Return Receipt Electronic Signature.  This cost was proposed to increase $0.25 to $4.85 per letter.  USPS said the new postal rates must go up to help cover a potential $7 billion loss projected in 2011.  Each additional ounce of weight would also increase from 17 cents to 18 cents.

The USPS must prove “exceptional or extraordinary circumstances” in order for the new Postal Rate Increase in 2011 to the Postal Regulatory Commission (PRC) to approve prices above the rate of inflation.  The PRC will approve the request if it finds pricing above CPI to be “reasonable and equitable and necessary.” The country continues to work through the worst recession since the 1930s. Key business customers have been devastated and have withdrawn from using the mail: credit card companies, financial institutions, real estate companies, retailers.

USPS mail volume has plummeted by more than 25.6 billion pieces, or 12.7 percent, in one fiscal year. Total volume stands at 177 billion pieces.  USPS First-Class Mail is the highest revenue contributor to the Postal Service bottom line and also the fastest volume decline.

Mail volume in general has declined at a higher rate than it did following the terrorist attacks of 9/11. More and more Americans are switching to electronic alternatives, further eroding a dwindling customer base. The Postal Service seeks to balance its financial challenges against the needs of its customers through a moderate increase and to gradually increase some prices to improve their financial performance while mitigating the effect on customers.

Experts believe future price increases can be greatly alleviated if the Postal Service was deregulated and became more competitive  or given the tools necessary to be a more flexible, customer-focused: change delivery frequency, restructure the pre-payment of retiree health benefits and expand access to products and services that are more convenient to customers.

Included in this new proposal is stopping delivery of mail service on Saturday.  A significant USPS price increase is under consideration that will impact 2011 USPS Postal Rates & mailing costs including special services mail like USPS Certified Mail. This includes many of the USPS Special Services that include USPS Certified Mail with Return Receipt Requested service, USPS Certified Mail Restricted Delivery, and USPS Registered Mail.

For many consumers the initial focus or cost of mailing a First Class letter may appear to be increasing $0.02 per letter, however due to many new financial and regulatory requirements in banking, health care and lending the cost of sending compliance letters by USPS Certified Mail in 2011 could be much higher.

Remember at each delivery address someone must be available to sign for the USPS Certified letter. If you are mailing to a residential address and no one is home, a delivery reminder slip is to be left in the mailbox by the letter carrier. This reminder informs them a USPS Certified Mail letter is being held at the local Post Office for pick-up.  They must go to the Post Office to Sign for the letter and pick it up. If no one picks up the letter after five to seven days, USPS attempts a second delivery.  Again USPS will leave behind a delivery slip reminder by the letter carrier. Finally after ten to 12 days the third and final delivery attempt is made to the delivery address.  After the final notice reminder is left the letter is taken back to the Post Office and held for five to seven additional days.  This entire time frame can take 17 to 21 days if no one has claimed the letter.  USPS then marks the letter ‘Unclaimed’ and the letter is returned to the sender.

Yes. This is a common question ask daily. You can send Certified Mail to a P.O. Box in the United States. USPS Certified Mail letters are addressed and delivered to the PO Box with no changes in mailers process.   In other words you just address the letter using the PO Box instead of the street delivery address.

When the USPS letter carrier delivers the letter the process that documents when the letter was received  at the delivery address is a little bit different.  A delivery notification card is placed inside the PO Box instructing the recipient they have a Certified Mail waiting for pick up from the Post Office window clerk.  Because USPS requires someone to sign for each Certified Mail letter the delivery notification card must be presented to the window clerk at the USPS Post Office. Then the recipient is presented the delivery confirmation Signature card and the date and time of the delivery confirmation are electronically captured and recorded by USPS.  This is how the United States Postal Service handles delivery when you address a certified mail label or form with a PO Box.

You can save time and money by sending USPS Certified Mail by using Electronic Return Receipts a part of Certified Mail Envelopes and Send Certified Mail. These envelopes have been approved by USPS and do not use any stickers or forms.  This makes sending USPS Certified Mail with Electronic Return Receipt fast and easy.  The service includes proof of mailing, in-route letter tracking  and final proof of delivery from USPS even when you send a letter to a P.O. Box.  Old fashioned Green Cards are expensive, hard to manage and can easily get mis-placed.  By addressing your letters online you can print Certified Mail tracking numbers, bar codes and skip the trip to the Post Office!  No software to buy, no monthly costs or stickers or forms to fill out.

You can try the service free by signing up for the free trial.  You will still need to add postage ($2.95 + $0.45), but you can save the $2.35 green card fee and see how the Electronic Return Receipt works.  They provide the web based software to address, track and report each mailing. You have access 24/7 and they file all the Electronic Return Receipts for 7 years automatically.  USPS has approved Certified Mail Envelopes so the process is fast and easy to use.  No monthly fees or hidden costs.  All you need to do is add postage.

• To evaluate this service you can sign up for the free trial below:  Free Trial Sign-Up
  http://www.certified-mail-envelopes.com/free-trial/
• Follow this link to learn more about the Electronic Return Receipt – ERR.
  http://www.certified-mail-envelopes.com/electronic-return-receipt-for-usps-certified-mail/

Call us to learn more about automating USPS Certified Mail. We have Enterprise Solutions for mail houses and large volume mailers.

USPS Mail Prices - Effective January 22, 2012	Prices
Extra Services Prices
Certified Mail	$2.95
Return Receipt (Old Fashioned Green Cards)	$2.35
Return Receipt Electronic	$1.15
Restricted Delivery	$4.50
Registered Mail	$10.75
First Class Letter
1 Ounce	$0.45
2 Ounces	$0.65
3 Ounces	$0.85
3.5 Ounces	$1.05
Large Envelopes (Flats)
1 Ounce	$0.90
2 Ounces	$1.10
3 Ounces	$1.30
4 Ounces	$1.50
5 Ounces	$1.70
6 Ounces	$1.90
7 Ounces	$2.10
8 Ounces	$2.30
9 Ounces	$2.50
10 Ounces	$2.70
11 Ounces	$2.90
12 Ounces	$3.10
13 Ounces	$3.30

Certified Mail Return Receipt Requested
 
Certified Mail Return Receipt provides proof of USPS Certified Mail letter delivery. The ‘old fashioned green card’ is quickly being replaced by a the ‘Electronic Return Receipt’ PDF file that provides delivery confirmation and ‘in-route’ letter tracking authored by The United States Postal Service.

Certified Mail Return Receipt
Each USPS Certified Mail letter provides proof of mailing and delivery of a letter. The sender receives a receipt at the time of mailing from the Postal Service. Certified Mail Return Receipt Requested is a product of the US Postal Service that provides information about when a letter is mailed and delivered. A Certified Mail Return Receipt letter is a First Class letter that provides evidence or proof of mailing as well as evidence or proof the Certified Mail letter was delivered.  Each letter contains a unique Certified Mail article number that is 21 digits long and the number is express as a bar code on the outside of the letter beginning with a ’70 or ’71′ article number. These article numbers match back to an electronic file used to print the Electronic Return Receipt PDF file. This provides the sender a fast and easy way to store ‘Certified Mail’ Electronic Reports that provide proof of mailing and USPS letter delivery confirmation.  Using a Certified Mail Envelope with Electronic Return Receipt™ provides the ‘in-route’ letter tracking and the final letter delivery scan for each letter.

Today Proof of Service is written in many state laws that favor USPS Certified Mail or USPS Certified Mail Return Receipt service this provides the sender the date of mailing or receipt, because it is noted on the Return Receipt.

To learn more about USPS Certified Mail solutions contact Myrna Brown Senior Vice President at Certified Mail Envelopes. Ms. Brown worked for the United States Postal Service in the Pacific Northwest in Sales and Marketing and today helps businesses automate mailing solutions. Contact Certified Mail Envelopes at 800-406-1792.

Certified Mail Envelopes Security

Even though we do not store confidential data (USPS Address information is considered public domain information) we still protect your data using Secure Sockets Layer (SSL) banking grade data encryption. 

Secure Sockets Layer (SSL)
Secure Socket Layer is an extra level of security for online consumers. It requires you to log on through a secure server, which prevents hackers from accessing your information. SSL uses technology known as encryption. This is software that scrambles the data with secret code. You can typically tell your data has been transmitted safely when a small lock icon appears at the bottom of your browser.

When you log-in to access tracking or delivery information on our site you enable SSL encryption for your data. Even though USPS address data is considered public domain information collected by the United States Postal Service we secure all our clients data processing and reporting. At all times you data is behind a SSL-secured site encrypted banking grade firewall. Each member of your office is required to log in to the site with SSL encryption enabled, so you can share your information through confidential data access.

Passwords:
You are in control of setting up your passwords. Short passwords that contain a small number of characters are more vulnerable to hackers. For this reason, we require all of our passwords be at least six characters long.  

Password expiration:
To ensure maximum password security, it’s a good idea to change your password frequently. By default, users are not ever required to change their passwords. But you can require them to change passwords regularly by enabling this option.

Password complexity:
To make passwords that are easy to remember, many people create passwords that contain their name or email address, or are a string of familiar digits, such as their phone number or birthday. The problem is, simple passwords like this are easy for hackers to guess, and could compromise the security of your site. The most effective passwords do not contain parts of your name and are “complex.”

If you have highly sensitive data on your site, the administrator can ensure that all users are employing “complex” passwords. Complex passwords must meet all of the following requirements.

We suggest the password be made up of three out of four of the following:

upper case letters (A-Z)
lower case letters (a-z)
digits (0-9)

If members attempt to create a password that does not meet these requirements, they receive an error message and must create a different password before they can log in.

Never send passwords by email
When a password appears in an email message, it is a potential security loophole. For the utmost password security, you can require that passwords are never emailed

Forgot your password feature:
When a user forgets their password, the only way they will be able to access the site is for the administrator to assign a new password to the user. Users who forget their passwords will not have the recourse of using the “Forgot my password” link, as this feature functions by emailing the password to the user. For the same reason, users will not be permitted to retrieve their password by contacting to the Help Desk.

If you have any additional information about data security please contact our Director of Technology and Data Processing at 800-406-1792

Print Outsourcing USPS Certified Mail

Today’s business economy has many companies looking at print outsourcing to keep up with compliance and regulatory mailings. Many companies looking to cut costs and lighten staff work loads turn to Certified Mail Envelopes for solutions. 

Today businesses are out-sourcing many specialized compliance letters and variable print documents to reduce staff and meet compliance deadlines.  Many compliance letters require same day mailing with Proof of Mailing  from the United States Postal Service.  Myrna Brown, President of Certified Mail Envelopes explains how the service works. Documents with variable data are electronically sent to our secure printing data print centers across the US . Each letter is processed for compliance recording and assigned the USPS Certified Mail article number and tracking number. The business letters are printed closest to the letters desired destination of delivery then entered into the USPS Mail Stream for same day printing and processing. This expedites letter delivery and may require mailing within a certain State.

USPS Certified Mail is an example of complex mail that requires much administration time to process. Using our company’s automated fulfillment processes can improve transactional communications and thousand of important Certified Mail letters can be processed with speed and accuracy daily. Certified Mail Envelopes reports their company provides USPS Certified Mail services nationwide to a network of print partners and fulfillment specialists that can provide full-service printing, intelligent insertion, letter-finishing and mailing complex compliance regulatory letters.  Ms. Brown explains “our clients are required to send these important demand letters, product recalls, compliance notifications, and others critical information letters that require same day processing, printing and mailing to meet compliance and regulatory deadlines”.

Certified Mail Envelopes provides a complete outsourced mailing solution that is automated and includes Electronic Return Receipt that returns proof of mailing and delivery in electronic PDF files saving time and money. The majority of companies send USPS Certified Mail Return Receipt Requested service that includes proof of mailing and final delivery. Each mailing can provide in-route letter tracking to track letter delivery. Call centers have the ability to monitor USPS letter delivery and follow-up with phone calls that have improved collection rates and follow-up. Our service includes USPS data cleansing such as CASS to keep up delivery address changes and NCOA to fast forward letters and expedite letter delivery.  Our automation systems are approved by USPS and generate the reports, tracking bar codes and electronic in-route tracking and proof or mailing and delivery even the Electronic Signature. After the mailing, the mailing data including online letter and delivery tracking is available for call center access or analysis.  The information can also be integrated back into a company’s data warehouse for safe keeping.

Certified Mail Envelopes supplies materials and the Certified Mail automation to a network of print partners and solution providers and full service letter shop services. Our partners provide  printing, mailing, and address list clean up, letter finishing, folding and intelligent insertion.  IT  file conversions, automated and hand inserting, statement and billing services.

With recent changes in the financial economy many companies are looking for print outsourcing for USPS Certified Mail to streamline internal work processes. Outsourcing data for printing has shown no real business standard exists.  Data is processed in almost any format including Microsoft Word, Excel, PDF, CSV, dBase, MySql, Microsoft SQL and even HTML.

Today businesses must work smarter and find improved efficiencies.  Perhaps starting with the USPS Postal Service is a good first step. Looking back at history we could learn a lot reflecting on companies like Western Union that transmitted ‘bits of data’ electronically closest to message delivery area. This is where the message was transcribed and printed.  You would think that doing something this with the speed and efficiencies of the Internet would be no brainer.

To learn more about print outsourcing for USPS Certified Mail and using any of the network Certified Mail print partners, letter shops and business mailers call us toll free at 800-406-1792 for a project estimate and evaluation.  Our automated Certified Mail solutions can help your business simplify complicated business communications.

The cost for each Electronic Signature at the time of mailing is $1.15
Or you may purchase just the items you need by purchasing the Signature After Mailing.  USPS charges $4.60. 

Certified Mail Electronic Signatures are stored by USPS for up to 2 years from the date of mailing.  Certified Mail Envelopes provides a 7 year archive your mailing including in-route tracking, proof of delivery confirmation and the optional Extra Services Signature service.

Signatures – USPS Certified Mail Return Receipt Requested

USPS Certified Mail Signature Confirmation is made available in a PDF file from the U.S. Postal Service and may be purchased either before or after you mail your USPS Certified letter.  A copy of the Return Receipt Requested Signature is collected even if you do not pay for the Signature at the time of mailing. The signature is collected and digitally stored by USPS as a part of the United States Postal Service Certified Mail Extra Services Delivery Confirmation system in San Mateo, California. USPS Special Services provides similar services for Express and Priority Mail.

Each Certified Mail Return Receipt Requested Signature is created in PDF file format from USPS and printed on United States Postal Service stationary.  The Signature displays either a signature or stamp from the receiving company including the date and time your USPS Certified Mail was delivered.

USPS sells this Signature Confirmation service in PDF file format. The signature is collected by the letter carrier at the time of letter delivery.  The image is either the recipient’s actual signature or a stamp used to mark the letter delivered.

USPS charges $1.15 for the Signature service if you purchase the service in advance of the mailing.  You can also purchase the Signature service ‘After Mailing’ that costs $4.60.  Even though it costs more, our experience has found most companies only need to provide proof of delivery, and proof of mailing.  The USPS proof of delivery is summarized in the Electronic Return Receipt – ERR that displays the actual Certified Mail article number, date, time, deliver post office and delivery address information.   Should you need a PDF of the Signature, you can purchase it as you need it after the mailing.

Certified Mail Envelopes supports options for Proof of Mailing, Electronic Return Receipt delivery confirmation and the Signature Confirmation service from USPS in PDF file extracts delivered to your secure data warehouse, in our website, bulk download, or secure FTP delivery signature extract files for download.