September 22, 2023

Certified Mail Automation ‘Quick Print Kit’

Our Certified Mail Quick Print Kit provides automated mailing solutions for commercial mail houses, letter shops and printers that need to print and mail USPS Certified Mail letters. [Read more...]

Printing USPS IMB Barcodes and Certified Mail

Remember the day when letters were sorted manually, some of you may even remember Western Union and the telegraph or wire.  Today we live within technologies like the iPhone and iPad that have caused a sea of change.  Many people will have a difficult time understanding the ‘Old School’ or message and mail delivery methods of yesterday. 

Today  USPS is a government owned and run agency in the United States responsible for delivering mail. USPS is among the earliest Government run businesses based in Washington, D.C. and retains what some consider a monopoly when delivering letters and messages to your mail box. Through USPS, people may send letters, packages, Certified Mail, and business letters  to almost any delivery address in the United States.

Recently you may have noticed a new bar code appearing on the face of your letter or parcel.  It is called the Intelligent Mail Barcode, popularly known as IMB is really a brand new tracking and automated process to assist that can be used to help soft and track USPS Mail. It combines older Planet Signal barcodes and the POSTNET barcode into 1 unique type of barcode capable of providing more information.

Numerous USPS IMB bar codes were used to identify a variety USPS products and services like First Class, Certified Mail, Certified Mail Electronic Return Receipt, Certified Mail Restricted Delivery, Priority Mail, Express Mail, Media Mail, Third Class and others. The bar codes assist USPS understand the services related to each product line and the delivery importance they provide.

 Certified Mail Envelopes provides the web site and online process to address and track USPS Certified Mail with Electronic Return Receipt and proof of mailing and proof of letter delivery. This process is an example of how Intelligent Mail Barcodes are used on the USPS Certified Mail letters. The new Intelligent Mail Barcodes are effective to provide entry and in-route letter tracking scans from the United States Postal Service mailings. It is ideally suited for business required to complete compliance mailings and provide proof or mailing, track letter deliveries and is even used to confirm delivery and used by telephone call center operators to assist customers with support or assistance. Companies like Certified Mail Envelopes, Inc. can provide turn-key solutions for in-house mailers, letter shops, law firms, financial service companies and others. Another option is to use Send Certified Mail; they provide same day printing and mailing of compliance letters fast, easy. They also use the new Intelligent Mail Barcode for inbound letters that USPS cannot deliver for a variety of reasons. Many are marked Undelivered, Return To Sender, or Refused. Send Certified Mail electronically scans the exterior of the envelope when it is returned and provides their clients with an electronic log showing the USPS acceptance, in-route delivery tracking, attempted USPS delivery scans and then the Return To Sender or ‘Refused’ message from each mailing. 

Today many companies have increased USPS Certified Mail processing and storing the records electronically is not only a Green thing to do, it just makes good business sense.

Purchasing automated USPS Certified Mail supplies or outsourcing your USPS Compliance letter printing to a specialty supplier can save your company time and money.  Additional benefits include faster letter deliver due to the automated preparation and Intelligent Mail Barcodes used by the Post Office to deliver your letters. Additionally, outsourcing permits your staff to reduce in-house work loads.

To learn more about automating your USPS Certified Mail with Return Receipt Requested and Signatures contact Certified Mail Envelopes or Send Certified Mail.  These are two companies that can help you automate your next compliance or Certified Mail project. Everything you need to send USPS Certified Mail including Intelligent Mail Barcode, online web software access, CASS, entry paperwork, postage calculator, batch address list upload, Electronic letter tracking, Electronic Return Receipt, USPS Signature PDF’s and long term storage (7 years) of your records is available.