Today  USPS is a government owned and run agency in the United States responsible for delivering mail. USPS is among the earliest Government run businesses based in Washington, D.C. and retains what some consider a monopoly when delivering letters and messages to your mail box. Through USPS, people may send letters, packages, Certified Mail, and business letters  to almost any delivery address in the United States.

Recently you may have noticed a new bar code appearing on the face of your letter or parcel.  It is called the Intelligent Mail Barcode, popularly known as IMB is really a brand new tracking and automated process to assist that can be used to help soft and track USPS Mail. It combines older Planet Signal barcodes and the POSTNET barcode into 1 unique type of barcode capable of providing more information.

Numerous USPS IMB bar codes were used to identify a variety USPS products and services like First Class, Certified Mail, Certified Mail Electronic Return Receipt, Certified Mail Restricted Delivery, Priority Mail, Express Mail, Media Mail, Third Class and others. The bar codes assist USPS understand the services related to each product line and the delivery importance they provide.

 Certified Mail Envelopes provides the web site and online process to address and track USPS Certified Mail with Electronic Return Receipt and proof of mailing and proof of letter delivery. This process is an example of how Intelligent Mail Barcodes are used on the USPS Certified Mail letters. The new Intelligent Mail Barcodes are effective to provide entry and in-route letter tracking scans from the United States Postal Service mailings. It is ideally suited for business required to complete compliance mailings and provide proof or mailing, track letter deliveries and is even used to confirm delivery and used by telephone call center operators to assist customers with support or assistance. Companies like Certified Mail Envelopes, Inc. can provide turn-key solutions for in-house mailers, letter shops, law firms, financial service companies and others. Another option is to use Send Certified Mail; they provide same day printing and mailing of compliance letters fast, easy. They also use the new Intelligent Mail Barcode for inbound letters that USPS cannot deliver for a variety of reasons. Many are marked Undelivered, Return To Sender, or Refused. Send Certified Mail electronically scans the exterior of the envelope when it is returned and provides their clients with an electronic log showing the USPS acceptance, in-route delivery tracking, attempted USPS delivery scans and then the Return To Sender or ‘Refused’ message from each mailing. 

Today many companies have increased USPS Certified Mail processing and storing the records electronically is not only a Green thing to do, it just makes good business sense.

Purchasing automated USPS Certified Mail supplies or outsourcing your USPS Compliance letter printing to a specialty supplier can save your company time and money.  Additional benefits include faster letter deliver due to the automated preparation and Intelligent Mail Barcodes used by the Post Office to deliver your letters. Additionally, outsourcing permits your staff to reduce in-house work loads.

To learn more about automating your USPS Certified Mail with Return Receipt Requested and Signatures contact Certified Mail Envelopes or Send Certified Mail.  These are two companies that can help you automate your next compliance or Certified Mail project. Everything you need to send USPS Certified Mail including Intelligent Mail Barcode, online web software access, CASS, entry paperwork, postage calculator, batch address list upload, Electronic letter tracking, Electronic Return Receipt, USPS Signature PDF’s and long term storage (7 years) of your records is available.

Our Quick Print Kit includes approved USPS Certified Mail Envelopes and processing used by Fortune 500 companies nationwide to automate compliance printing and mailing of complex letters and documents.  Our USPS Certified Mail automation includes proof of mailing, in-route letter tracking, and Electronic Return Receipt and Signatures from the United States Postal Service.

Certified Mail Envelopes Quick Print Kit is designed for high volume mail houses, letter shops, and printers desiring to process and print USPS Certified Mail or compliance letters that need to be sent by Certified Mail.

Our automated Certified Mail Envelope solution includes all materials including the free use of the software, approved USPS Certified Mail Envelopes, data processing, Electronic Return Receipts, and web based or Enterprise FTP access to process your data in a ’lights out’ environment.  Our materials and services have been approved by the United States Postal Service (USPS) and are proven nationwide in the USPS mail and letter stream.  Our Certified Mail Envelopes were designed to help letter shops and commercial mailer gets online quickly and begins processing, printing and mailing compliance letters by USPS Certified Mail.

Our Quick Print Kit Includes the Following:

• Certified Mail Envelopes with Electronic Return Receipts.  Three size envelopes.  (#10, 6×9 and flat sized 9x 12 envelopes).
• Free use of our web based or ’Lights Out’ Enterprise software to automate processing and reporting client data on demand 24/7, 365 days a year.
• A Special Services USPS Bar Code Printing Kit that contains font tools to provide assistance with application integration.

We provide a Windows application that processes data inside your company.  This automation can provide USPS Certified Mail solutions on any machine with Internet access.  You can set-up and manage multiple mailing accounts for automated letter processing and reporting  for each client.  Set-it and forget-it – that’s the beauty of our Certified Mail Enterprise solution.

Certified Mail Solutions System Processing:
Required USPS Certified Mail article numbers
USPS Certified Mail Electronic activation
Certified Mail letter tracking data
USPS postage statements
Manifest PS-3877
USPS Special Services reports

Our Quick Print Kit also includes a USPS Special Services Bar Code Printing Kit.  This kit contains font tools to provide assistance with application integration.  Automatically format the start, stop and check characters for the bar code fonts. We support multiple versions of the Post net bar code fonts provided in this kit for various implementations and printers.

This includes Intelligent Mail Bar-code Fonts – The unique encoding we supply is from  Id Automation’s Postnet fonts allow printing of Intelligent Mail and Postnet with the same font.  Intelligent Mail is a routing, sorting and tracking bar codes based on the 4-State Barcode and is used for services such as OneCode Confirm & OneCode ACS. This barcode type has been previously referred to as the OneCode Solution, 4-State Customer Barcode, USPS4CB and 4-CB. Planet Barcode Fonts Included – PLANET barcodes are used to track mail.

How It All Works:
Most commercial mailers install our process after the CASS/Pre-Sort process in the data department.  Our Windows application will use the CASS data output and create a CSV data file that includes USPS Certified Mail article numbers and tracking information.  Because each of our clients uses many types of software programs for printing such as Planet Press, Microsoft Word, or other post script print applications and files – we provide a special USPS Special Services Bar Code Printing Kit.  This allows you to format your raw data into USPS Certified Mail bar codes and USPS Special Services barcodes fast and easy.  Generate EAN128 – Code 128 fonts for printing EAN-128 barcodes used with our USPS Certified Mail Envelopes with Electronic Return Receipt and delivery confirmation.

Quick Print Kit – Font Tools:
.NET Framework Assembly DLL (100% managed code)
C++ header file
C# .NET Class Library
Check digit calculator with Visual Basic 6 and FoxPro source code
Crystal Reports Formulas
Crystal Reports UFL (User Function Library)
DLL for Windows®
FileMaker Pro Plug-ins
FoxPro Program Module
LotusScript Functions for Lotus Notes, Domino and Approach
Microsoft® Office Macros and VBA for Word, Excel and Access
Microsoft Reporting Services
Online Font Encoder (used to create bar codes one at a time)
Oracle Reports Libraries and PLL
OpenOffice & StarOffice VB macros
Source Code in Visual Basic, C++, PowerBuilder, FoxPro and JAVA
VB.NET Module

For additional information about our Certified Mail Solutions including our ’Quick Print Kit’ contact Certified Mail Envelopes at 800-406-1792.  Ask for the Quick Print Kit.