Certified Mail Return Receipt Requested
Certified Mail Return Receipt Requested
Certified Mail Return Receipt provides proof of USPS Certified Mail letter delivery. The ‘old fashioned green card’ is quickly being replaced by a the ‘Electronic Return Receipt’ PDF file that provides delivery confirmation and ‘in-route’ letter tracking authored by The United States Postal Service.
Certified Mail Return Receipt
Each USPS Certified Mail letter provides proof of mailing and delivery of a letter. The sender receives a receipt at the time of mailing from the Postal Service. Certified Mail Return Receipt Requested is a product of the US Postal Service that provides information about when a letter is mailed and delivered. A Certified Mail Return Receipt letter is a First Class letter that provides evidence or proof of mailing as well as evidence or proof the Certified Mail letter was delivered. Each letter contains a unique Certified Mail article number that is 21 digits long and the number is express as a bar code on the outside of the letter beginning with a ’70 or ’71′ article number. These article numbers match back to an electronic file used to print the Electronic Return Receipt PDF file. This provides the sender a fast and easy way to store ‘Certified Mail’ Electronic Reports that provide proof of mailing and USPS letter delivery confirmation. Using a Certified Mail Envelope with Electronic Return Receipt™ provides the ‘in-route’ letter tracking and the final letter delivery scan for each letter.
Today Proof of Service is written in many state laws that favor USPS Certified Mail or USPS Certified Mail Return Receipt service this provides the sender the date of mailing or receipt, because it is noted on the Return Receipt.
To learn more about USPS Certified Mail solutions contact Myrna Brown Senior Vice President at Certified Mail Envelopes. Ms. Brown worked for the United States Postal Service in the Pacific Northwest in Sales and Marketing and today helps businesses automate mailing solutions. Contact Certified Mail Envelopes at 800-406-1792.
I am trying to check on a certifed mailing, return receipt requested for Case No. A9CV10118. We filed a Complaint and are waiting to see if the Defendant, Butler County Electric, Inc., One Milliken Street, Hamilton, OH 45013 has been served.
Hi Theresa, do you have the USPS Certified Mail Article Number? It begins with 70 or 71?
I have used a similar program in the past and like the all-electronic idea. The most time consuming / frustrating part of the certified mail process is having to take the Certified Mail Receipt (PS Form 3800) to the Post Office to have it date stamped for proof of mailing (not proof of delivery). In reviewing your program and several software programs on certified mail, it doesn’t appear that this step has been eliminated.
Am I missing something? How does the proof of mailing portion work?
Hello Dianna, you are correct going to the Post Office for just ‘proof of mailing’ can be time consuming.
Each of our Envelopes includes bar codes to report date and time of ‘in-route’ letter delivery plus the final delivery scan. We activate each certified tracking number when you print it. If you drop your letter into a USPS collection box, the letter is taken to a regional Post Office for high-speed sorting and routing. This is when our electronic tracking bar code would record the date and time of USPS routing and tracking. Many of our clients are comfortable using this as proof ‘the letter is in the mail’ and have USPS electronic date and time scans to back up the transaction.
Remember USPS Letter Carriers can also accept a Certified Mail letter. Skip the trip to the Post Office and let the Post Office Come to You was the promotional mailer used about 4 years ago. A letter carrier will accept your Certified Mail letter and provide you a receipt on acceptance. We have a number of companies that literally exchange ‘in-bound and out-bound’ mail in office buildings to eliminate trips to the Post Office.
In general, that’s what the majority of people are doing today – except Tax mailings that face April 15th deadlines! For many people cutting Uncle Sam a check earlier than April 15th is very hard to do.
say if you lost the green return receipt card, letting you know that the receiver received it and who signed for it. how can you obtain that information. i do have the receipt showing that i payed for it and that it was sent to them. thank you
No problem. Take your receipt showing you paid for the Certified Mail letter to a Post Office, your receipt will have the USPS Certified Mail article number on the receipt. Instruct the USPS clerk you wish to purchase ‘Signature After Mailing’ and complete form Form 3811-A to receive by fax, mail, or e-mail your Signature.
USPS will charge you $4.60 for this service. Next time you may want to use our service Certified Mail Envelopes to prevent lost the green return receipt card . We keep a copy of all the transactions online fo 7 years free. Plus you can access on the web 24/7 – 365. Did I mention you can also save $.75 postage cost as well :> Ok – enough for the commercial. Have a great day.
Help! I mail alot of Certified Mail and it gets expensive. The Post Offices Green Card is spendy, is there any way to lower the cost and still get the proof of deliver? Thanks, Brenda
Hi Brenda – We suggest using Certified Mail Envelopes with Electronic Return Receipt. This provides proof of mailing, in-route letter tracking and of course the final delivery confirmation authored by USPS for each Certified Mail letter. In addition USPS can even provide you the PDF file of the Signature image if you need it. I would suggest you look at the Certified Mail Envelopes Electronic Return Receipt options to save some time and Money on sending your USPS Certified Mail letters. Then remind your boss how much money your saving the company annually.
I just sent three envelopes by Certified Mail and purchased electonic return receipt. I cannot find anywhere on the USPS web site where I enter the receipt numbers. Help?
I am trying to find the postage rates for sending a Certified Return Receipt letter. Please help.