Companies that look for IT automation are looking for systems that can integrate perhaps with an existing company SQL database so they can automate the entire process. This includes data processing, addressing, finishing, manifesting, electronic tracking and long term storage or retention of your company’s USPS mail data.
If you are looking to automate USPS Certified Mail letter process you should look for a total end-to end automated solution. Each day a list of records that need to be mailed by USPS Certified Mail can be created and submitted for processing.
Companies that look for IT automation are looking for systems that can integrate perhaps with an existing company SQL database so they can automate the entire process. This includes data processing, addressing, finishing, manifesting, electronic tracking and long term storage or retention of your company’s USPS mail data.
In years past a number of manual processes were provided by suppliers using ‘peal and stick labels and forms’ but this requires human production time to manually peal the label from the stock sheet and then affix the label onto the envelope correctly.
Today a total automation solution is provided by using a special patented Certified Mail Envelope. This envelope contains windows to allow USPS bar codes and delivery information to be displayed through the envelope. No labels are used so high speed envelope insertion equipment can be used to complete a large Certified Mailing in minutes not hours.
The entire process has been described as a 'Lights Out' process by Peggy Smith of Drexel Mail in Southern New Jersey. We begin by importing our customers address list into the Certified-Mail software. This creates the USPS article numbers and in-route letter tracking bar codes. The file is then printed to one of our on-line printers with the 3800 mail manifest paperwork for USPS. We use Bowe Bell + Howell inserters for our finishing and finish most of our mailings in a few minutes. USPS Certified Mail Envelopes are used by large mail houses and companies seeking a total IT automation solution for mailing USPS Certified Mail.
Certified-Mail-Envelopes provides the automation software free to their customers since it works in conjunction with their Certified Mail Envelopes. The patented automated process monitors letter files that require Certified Mail services. When a file is located the process creates the USPS article numbers, tracking and electronic return receipt information creates an electronic manifest and can begin to print the certified letter information.
What customer report they like best about the Certified-Mail-Envelopes Automation is that both the IT processing and the Address finishing process are automated. No labels are created so you eliminate the peal or stick process. Errors are reduced because no forms need to be matched up prior to mailing. Mail houses can use traditional high speed insertion equipment to finish and fold the certified mailing in a standard #10, 6x 9 or flat sized 9 x 12 legal envelopes.
More than 350 million Certified Mail letters are sent each year according to the U.S. Postal Service. Certified-Mail-Envelopes Automated solution helps mailers save time and money. Each mailing includes free use of the software, Electronic Return Receipt (ERR), manifest and opportunities to pre-sort this First Class business mail. To learn more about Certified-Mail-Envelopes automation contact Gary Brown at 800-406-1792 Ext. 706 or visit the companies web site www.certified-mail-envelopes.com.
