May 28, 2024

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No more stickers, forms, or labels!  Address your USPS Certified Mail® online with Electronic Delivery Confirmation sent by Email or Return Receipt Electronic Signatures.   Savings up to $2.35 postage per mailing!  Get USPS proof of mailing, in-route letter tracking, and proof of delivery for each letter. 24/7 online access, 10-year data retention, and off-site storage.

 Three envelope sizes are available for Certified Mail® automation

•   No stickers or forms
•   No monthly charges or minimum subscriptions
•   No software to download or buy
•   Get proof of mailing, proof of USPS Delivery & Signatures
•   100% Automated.  Lights-out processing for letter shops and mail houses
•   Saves $2.05 Postage per mailing

Sign-up now and get 2 of our USPS-approved Certified Mail® Envelopes with Electronic Return Receipt to try for FREE!  You will still be responsible for paying USPS Certified Mail® postage plus First Class postage.  You can save the $2.80 Green Card fee by using our Electronic Delivery Confirmation or  Electronic Return Receipt Signature that provides USPS proof of delivery.

Sign Up For Your Free Trial Account:

•   Get 2 Certified-Mail-Envelopes with Electronic Return Receipt FREE
•   Web access to log in and access our web-based software 24/7 to address your letters, print bar codes and track each letter
•    CASS Address data processing to properly standardize your mailing to USPS standards
•    Off-site record keeping in our secure data vault for 7 years.  Rest Easy -  Your compliance receipts are safe, secure and easy to find.

No bank card or credit card is needed.  Sign-up to get your Free Trial Envelopes that will arrive in 4 to 5 days.  If you need to mail a Certified Mail® letter today – upload your letter to Send Certified Mail and we will print and mail your letter the same business day.

  • Each USPS Certified Mail® Envelope includes USPS our Electronic Return Receipt with letter tracking and daily in-route delivery updates and the final USPS delivery confirmation.
  • Print Electronic Return Receipts to show USPS proof your letter was delivered.
  • Includes USPS Certified Mail® PS-3877 manifest and firm sheet to provide proof of acceptance and mailing
  • Return Receipt – Proof of delivery printed 3811 reports:

The manifest or firm sheet is used to show your letter was accepted by the United States Postal Service (USPS).  It is your receipt of mailing or acceptance showing you entered the letter into the mail stream.  Our software prints a USPS Mail Manifest Form 3877.  If you take your mail to a Post Office the clerk will stamp the report with the round USPS date stamp.  Or you can skip the trip to the Post Office by using our USPS Electronic manifest acceptance date scan.  You also get in-route tracking and final delivery scans to show your complete letters DNA and acceptance in-route tracking and the final proof of delivery by the Postal Service.

Compare Our Features & Benefits:

•  Prints an address page with Certified Mail® bar codes on your printer using regular white paper
•  No forms or  labels to peel or stick and match up
•  No monthly fees, contracts or equipment to buy or lease
•  Prints approved USPS 3877 Manifest/Firm Sheets
•  Daily updated USPS tracking daily with in-route tracking
•  Prints the final proof of USPS delivery
•  Includes CASS address list standardization
•  Imports a mailing list from CSV or Excel file
•  Add CSV data from your address book for frequent mailers (tax offices)
•  Google like search and track to easily locate each letter
•  Export data from our system in CSV or Excel to integrate into your internal systems
•  Prints PDF proof of delivery reports on your printer
•  Supports unlimited users, departments for departments or cost reporting
•  Access your mail data 24/7 anytime anywhere online
•  Search and link custom database fields to your internal database
•  Link customer account into custom user fields
•  Prints Electronic Return Receipt ERR ™ for USPS proof of delivery
•  Internal USPS Postage Rate Calculator
•  Electronic Return Receipt eliminates old-fashioned Green Card cost of $2.80
•  No peel and stick labels to match up: Eliminates hand affixing and errors.
•  Electronic entry of Certified Numbers eliminates handwritten statements and errors
•  Eliminates filing green cards and missing green cards lost in the mailing
•  Data can be downloadable for internal system integration and long-term storage
•  Address and print your USPS Certified Mail® using our patented automation process



Frequently Ask Questions about USPS Certified Mail® from our Help and Support Desk:

•  How much does it cost to send Certified Mail®?

•  How long does it take for USPS for a Certified Letter to be delivered?

•  Can you mail a Certified Mail® letter to a PO Box?

•  Can I send a Certified Mail® letter to Canada?

•  Who do I call to track my letter?

•  What is Electronic Return Receipt ERR?

•   Where is the Green Card?

• How much does it cost to send Certified Mail®? 

The USPS Certified Mail® rate is $4.00.  You also need to apply First Class postage (1 OZ) $0.50.   If you are using the old-fashioned Green Card Return Receipt you would need to add an additional $3.25 postage.  Your total cost would be $7.75 to mail a 1 OZ letter.  If you use our online system, your total cost per mailing for Certified with Electronic Delivery Confirmation is $5.47.

How long does it take for USPS for a Certified Letter to be delivered?

Plan on 3 to 5 business days, unless you are sending it by Priority Mail or Express mail service.  USPS does not guarantee or specify an exact delivery time.  A USPS Certified Mail® is First Class mail and is considered Special Service mail that receives high priority delivery service.  At each delivery address, someone must be available to sign the USPS Certified letter.  If you are mailing to a residential address and no one is home, a delivery reminder slip is to be left in the mailbox by the letter carrier. This reminder informs the person a USPS Certified Mail® letter is being held at the local Post Office for pick-up.  They must go to the Post Office to sign the letter and pick it up.  If no one picks up the letter after 5 to 7 days, USPS attempts a second delivery.  Again USPS will leave behind a delivery slip reminder by the letter carrier. Finally, after 10 to 12 days the third and final delivery attempt is made to the delivery address.  After the final notice reminder is left the letter is taken back to the Post Office and held for 5 to 7 additional days.  This entire time frame can take 17 to 21 days if no one has claimed the letter.  USPS then marks the letter ‘Unclaimed’ and the letter is returned to the sender.

 •  Who do I call if I have questions about USPS letter delivery?

The USPS Help Line is 800-275-8777.  You can visit the USPS website  Remember USPS does not provide ‘in-route’ letter tracking for Certified Mail®.  You will not get updated delivery information until the USPS letter carrier has attempted to deliver the letter and scanned the letter.

If it has been more than 3 weeks and you see no attempted delivery information reported the best place to call is the local USPS Post Office responsible for the letter’s final delivery.  In other words, the Post Office closest to the final delivery Zip Code.  To locate this information call USPS and request the name of the Post Office responsible for mail delivery at the final delivery address you may need to provide them the Zip Code.

•  Can you mail a Certified Mail® letter to a PO Box?

Yes.  You can mail a USPS Certified Mail® letter to a P.O. Box in the United States. Certified Mail® letters are addressed and delivered to the PO Box with no changes in the mailers process.  You address the letter using the PO Box instead of the street delivery address.  When the letter carrier delivers the letter the process to document when the letter was received is a little bit different.  A delivery notification card is placed inside the PO Box instructing the recipient to pick up the Certified Mail® letter at the window.  A Post Office window clerk has then presented the delivery confirmation Signature card and the date and time of the delivery confirmation are electronically captured and recorded by USPS.  This is how the United States Postal Service handles delivery confirmation when you send Certified Mail® to a PO Box.

 •   Can I send a Certified Mail letter to Canada? 

No.  Certified Mail is a product of the United States Postal service and Certified Mail® is not available in Canada.  Most mailers use Registered Mail.

•  What Happen To The ‘Green’ Return Receipt Cards?

The Green Card Return Receipt has been the icon of Certified Mail® for many years. This little Green Card has been difficult for both the sender and the U.S. Postal Service to manage and store.  In July 2001, the U.S. Postal Service began providing Electronic delivery confirmation available in a PDF file that provides proof of letter delivery.  This information is collected and authored by The United States Postal Service USPS and provides the sender ‘proof of letter delivery’ for USPS Certified Mail®.

Electronic Return Receipt ERR™ provides USPS delivery confirmation for USPS Certified Mail® delivery by the United States Postal Service.  Many mailers are using the Electronic Return Receipt ERR™ to quickly replace the old-fashioned green cards because it is electronic, produced in Adobe PDF format and the information is authored by the United States Postal Service.  This is more convenient to manage for many mailers.  Unlike green cards, you can’t lose an electronic record. Electronic Return Receipts also link to the original Signature image record that is stored at USPS when the letter was delivered by the letter carrier.

•  What receipts are provided using the Certified-Mail-Envelopes service?

Two receipts are provided with Certified-Mail-Envelopes. The first receipt is the proof of mailing the PS-3877 manifest or firm sheet.  This provides you with a record that your letter was accepted by USPS.  This receipt is available by using our approved USPS Mail Manifest.  We suggest you have this sheet signed and dated when you turn your mail over to the Postal Service.  If you drop your letter into any USPS mail pickup the Electronic Tracking scan will serve as your proof of mailing.  Be careful to note the pickup schedule dates and times at local mail drops.

The second receipt is proof of delivery or the Electronic Return Receipt ERR(TM). This serves as your proof USPS successfully delivered the certified letter to the delivery address specified or that the letter was returned to the sender.

ERR (TM) is the Electronic Return Receipt (Green Card). This report is printed from our web software and is used to provide legal proof of letter delivery.  This report shows Certified Mail® delivery information.  The information is authored by the United States Postal Service.  This is a report that can be printed from the web software. The data may also be exported to your local computer or network and kept as a part of your company’s data warehouse.

•  What if we need a Signature from the person that signed the letter?

Signatures displaying who signed or accepted the Certified Mail® letter are electronically collected and stored by USPS.  We are not aware of laws requiring mailers to display proof of the actual Signature, the only proof that the USPS Certified Mail letter was mailed and proof the certified letter was delivered. Most people confuse Signature service with Registered Mail or Restricted Delivery and waste a lot of money buying something they don’t need.

If you ever need the U.S. Postal Service to provide a copy of the actual image of the signature you must purchase this when you are creating your label. The USPS no longer has the service available to purchase the signature after the delivery.

•  What Happens if USPS Cannot Provide Me Proof of Letter Delivery?

If you mailed a Certified Mail® letter and your letter has not been delivered after 30 days you should request assistance from the Post Office.  They are able to internally communicate with the Post Office responsible for delivery.  You can also request a refund because the Certified Mail® special service was not properly administered.  We understand the refund is not what’s important – but when you request a ‘Refund for Postage’  it causes an internal review as to why the refund is granted and more importantly why the Certified Mail® letter service was not performed.  Postmasters and headquarters don’t like refunding money we find they will do all they can to help you find your lost letter and this issue resolved.  To begin a refund request from USPS use PS-Form 3533 the Application and Voucher for Refund of Postage and Services.

If you continue to have problems, customers have found reporting the problem directly to USPS Headquarters in Washington, DC. very helpful.  They conduct regional training with the letter carriers and will work to improve service in your area.   Call USPS Special Services or the Postmaster General at Headquarters.